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What Are The Best Practices In Evaluating Document Management Systems?

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What Are The Best Practices In Evaluating Document Management Systems?

Thanks for the Watermark On Pdf . My company sells document management and workflow systems. I will suppress the urge to just recommend what we sell and try to generalize. Document management systems need to be highly scalable to meet the constantly growing needs of a healthcare provider. I would not choose a DMS based on whether the client software was web-based or not. Typically, web-based software is simple to deploy and for light usage it often works well. However, thick client software tends to be older, more secure and it is often easier to use all-day-long. Web-based software also tends to suffer in comparison with the more powerful scripting capabilities of client-server software. Of course, your mileage may vary! I would choose a software package from a proven vendor with a strong R&D budget. Pick one that already has the features you need the most today AND is still being improved. How your DMS evolves over time is likely to be more important than how easy it is to deploy. Health Exchanges, community outreach and the Internet of Devices will inevitably drive the desire to extend your data capture needs. You will want a DMS that can effectively integrate with these new sources of health records and keep adding value to your organization.

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If you can afford one, an IBM-compatible document management software suite should be the top purchase. But, for those who can't afford much, it doesn't hurt to consider a document management application like Lotus Notes, Microsoft Outlook or even Google Drive. The biggest risk with using a proprietary DMS is that your security and privacy will be compromised. As a physician, I can understand the risk is low for an enterprise healthcare system. But, for a small to medium-sized company or family with a low income, this might be an acceptable risk. The risks can be minimized by making a thorough security assessment of your DMS and by using an enterprise software security vendor to help you assess your potential risk. Some people fear the cost of upgrading a DMS to an IBM compatible solution will ruin their current DMS. Unfortunately, the costs are likely to be.